As an administrator, you can control whether or not a user’s Calendar status is automatically displayed in other communication and collaboration tools within Google Workspace, such as Gmail, Chat, and Docs. For example, you may not want to display the "Out of office" Calendar status for the users in your organization. In that case, you can turn off automatic Calendar status display.
Turn on or off automatic Calendar status display
In the Admin console, go to Menu AppsGoogle WorkspaceCalendar.
- Click Sharing settings.
- Click Display of Calendar status in Google Workspace.
- To apply the setting to everyone, leave the top organizational unit selected. Otherwise, select a child organizational unit.
- Check or uncheck the options to show within Google Workspace that users are "Out of office," "In a meeting," or "In focus time" based on their Calendar status. The available options may be different for your domain.
- Click Save. If you configured a child organizational unit, you might be able to Inherit or Override a parent organizational unit's settings.
Changes can take up to 24 hours but typically happen more quickly. Learn more