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Switching to Gmail from Microsoft Outlook

Make Gmail look like Outlook

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In this section:

(Optional) List messages separately

""

Outlook: 
Individual messages

Gmail: 
Conversation view

Messages layout in 2016 version

Outlook 2016
 

Messages layout in 2013 version

Outlook 2013
 

Message layout in 2010 version

Outlook 2010

By default, Gmail groups a message and its replies in a conversation that’s listed as a single inbox entry. Conversation threads are the recommended way to manage your email; they provide a fast, efficient way to see multiple related messages in one view.

However, if you prefer to list messages separately, you can turn Conversation view off. You can switch back at any time.

Note: Certain Gmail features (such as Snooze) are only available if Conversation view is on.

  1. Open Gmail.
  2. In the top right, click Settings Settings and then See all settings.
  3. Scroll down to the "Email Threading" section.
  4. Check or uncheck the box for Conversation view.

Add a reading pane

""

Outlook: Reading pane

Gmail: Reading pane

Preview in 2016 version

Outlook 2016
 

Preview in 2013 version

Outlook 2013
 

Preview in 2010 version

Outlook 2010

Similar to the Reading Pane in Outlook, Gmail's Reading pane lets you see the first few lines of messages in your inbox.

  1. On your computer, go to Gmail .
  2. At the top right, click Settings Settings and then See all settings.
  3. On the top, select the Inbox tab and then scroll to Reading pane.
  4. Check the "Enable reading pane" box.
  5. Select your split pane mode:
    • No split
    • Right of inbox
    • Below inbox
  6. At the bottom, click Save changes

Open preview pane

View your calendar in your inbox

""

Outlook: Calendar peek

Gmail: Calendar view

Calendar in 2016 version

Outlook 2016
 

Calendar in 2013 version

Outlook 2013
 

2010 calendar layout

Outlook 2010

To the right of your inbox, click Calendar " ".

Open your calendar

 

Create task lists

""

Outlook: Tasks

Gmail: Task lists

Create a task in 2016 version

Outlook 2016
 

Create a task in 2013 version

Outlook 2013
 

Task options in 2010 version

Outlook 2010

On the right of your inbox, click Tasks " " to see your task lists.

  • Add a new list—Click the Down arrow ""and thenCreate new list.
  • Change lists—Click the Down arrow ""and select a list.
  • Add a new task—Click + Add a task. To add a new task from an email, drag the email into a task list.
  • Edit a task—Point at a task and click Edit "".
  • Delete a task—For incomplete tasks, click Edit "", then click Delete "". For completed tasks, point at a task and click Delete ""

Click on the pencil to add a task

 

Create a signature

""

Outlook: Signature

Gmail: Signature

Signature options in 2016 version

Outlook 2016
 

Signature option in 2013 version

Outlook 2013
 

Add a signature in 2010 version

Outlook 2010

  1. Open Gmail.
  2. At the top right, click Settings ""and thenSee all settings.
  3. In the General tab, scroll to Signature and click Create new.
  4. Name your signature, then click Create.
    This name is not your actual signature, but is a name for the signature template.
  5. In the text box at the right, add your signature text.
  6. Use the format bar to add text colors, links, and images.
  7. At the bottom, click Save Changes.

Sign and save

Use and change keyboard shortcuts

""

Turn on shortcuts:

  1. Open Gmail .
  2. At the top right, click Settings ""and thenSee all settings.
  3. Scroll to the Keyboard shortcuts section and select Keyboard shortcuts on.
  4. At the bottom, click Save Changes.
After turning on shortcuts, type Shift + ? when Gmail is open to see available keyboard shortcuts.

Save keyboard shortcuts

(Optional) Customise your shortcuts to match what you used in Outlook:

  1. At the top right, click Settings ""and thenSee all settings.
  2. In the Advanced tab, scroll to Custom keyboard shortcuts and select Enable.
  3. At the bottom, click Save changes.
  4. At the top right, click Settings ""and thenSee all settings.
  5. In the new Keyboard shortcuts tab, change the mappings you want.
  6. At the bottom, click Save Changes
For more details, see Use Google Workspace keyboard shortcuts.


Google, Google Workspace, and related marks and logos are trademarks of Google LLC. All other company and product names are trademarks of the companies with which they are associated.

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