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Get started with Groups

4. Collaborate with your team in Groups

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Because you can use a single email address to reach everyone at once, it’s easy to send messages, send calendar invitations, and share documents with your entire team. Here are some of the top ways to use Groups with other Google Workspace products to collaborate better.

In this section, you learn how to:

4.1 Email a group
4.2 Invite a group to a calendar event
4.3 Share Docs, Sheets, Slides, and Forms

4.1 Email a group


  1. In Gmail, on the left, click Compose "".
  2. Next to To, instead of adding each team member’s email address to your email, just enter the group’s email address.

Use group mail, such as for a Q&A forum

4.2 Invite a group to a calendar event


  1. Go to Google Calendar.
  2. Create an event.
  3. On the Guests tab, go to Add guests and add a Google Group's mailing list.
  4. Click Save.
  5. Click Send to notify guests.

Add guests to an event

4.3 Share Docs, Sheets, Slides, and Forms


You can share a Google file with a group—like an online document, spreadsheet, or presentation.

  1. Create a file in Google Drive, or open an existing document.
  2. In the file, click Share.
  3. In the Invite people field, enter the group's address.
  4. Select the level of access you want to provide the group: Can edit, Can comment, or Can view.
  5. Click Done.

You can also share other types of content. To learn more, visit Share content with a group.

Click Share to open the window where you add people, then click Send

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