Working with remote and in-office colleagues? Learn how to thrive in hybrid work environments.

Mark a shared file as final



When you finish making changes to a shared file, you can make it view only and mark it final. Previous collaborators and anyone new you share the file with will be able to view it, but they won’t be able to see the revision history, add comments, or make changes.

Change a file to view only""

If you shared the file with specific people or a group:

  1. In Google Drive, right-click the file and select Share "".
  2. To the right of the person or group you want to change, click the Down arrow ""and thenViewer.
  3. Click Save.

If you shared the file with your organization:

  1. In Drive, right-click the file and select Share "".
  2. Under Get link, at the right, click the Down arrow ""and thenViewer.
  3. Click Done.

Rename your file to mark it final or archived""

  1. Open the file and at the top, click the file name.
  2. Before the file name, enter [Final] or [Archived].
  3. Press Enter.
Was this helpful?
How can we improve it?
Clear search
Close search
Google apps
Main menu
Search Help Center