Now that you have Google Workspace, here are a few tips. They'll help you begin replacing Microsoft OneNote for your note-taking needs.
Note: Some Microsoft features do not directly correspond in Google Workspace and are not covered in this guide.
Comparison at a glance
Note: Comparisons are based on Microsoft Office versions 2010, 2013, and 2016.
|In OneNote...||In Google Workspace...*|
|Create a note or list||
Create notes or lists in Tasks or Docs
Create brief notes or lists in Tasks
Create detailed notes or lists in Docs
|Organize or group notes in a notebook||
Organize or group notes in a shared drive
Step 1: Create a shared drive
For details, see Set up a shared drive.
Step 2: Add folders to a shared drive
Step 3: Add notes to a folder in a shared drive
Requires at least Contributor access
Any files you add are owned by the team. If you leave the shared drive, your files remain.
*If you don't own the file but have Editor access in Drive, you can move it to a shared drive if your administrator has allowed this option.
Note: To store and access files on your desktop, use Google Drive for desktop. For details, see What can you do with Drive for desktop.
|Share and collaborate on a notebook stored in OneDrive||
Share and collaborate on notes in Docs
Share notes in Docs
Add comments and assign action items in Docs
Note: If a file reaches the maximum number of comments, you can make a copy of the file without copying over any comments.
|Add drawings or images to a note|
|Convert handwriting to text in OneNote|
|Create an Outlook task from OneNote||
Create a task from Docs
You can access tasks from Docs, Gmail, Calendar, Sheets, or Slides.
|Categorize notes with tags|
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