Add meeting notes to Google Calendar events

From your computer, you can share meeting notes directly to a Google Calendar event.

Add meeting notes to events from Google Docs

  1. On your computer, open a new or existing Google Doc you want to add to an event.
  2. In the doc, type “@”.
  3. In the pop-up menu, click Meeting notes.
  4. Search for an event.
  5. Select an event. Meeting notes are pre-populated with event details but aren't attached to the event.
    • If you’re the meeting organizer: A pop-up prompts you to share and attach the document to your event. To give access, click Share & attach.
    • If you’re not the meeting organizer: A pop-up prompts you to share the document. To give access, click Share. The document doesn't attach to the event.
Add meeting notes to a new event from Google Calendar
  1. On your computer, open Google Calendar.
  2. Create an event.
  3. Optional: Enter the title, time, guests, and other details.
  4. Click Add description or attachments and then Create meeting notes and then Save.
    • Your meeting notes, pre-populated with event details, are attached to your event and shared with your guests, including those outside of your organization.
Add attachments & notes to an existing event from Google Calendar
  1. On your computer, open Google Calendar.
  2. Select an option:
    • Click an event and then Take meeting notes.
      Pre-populated meeting notes with event details are attached to your event.
    • Click an event and then Menu "" and then Attach a document.
      Selected meeting notes are attached to your event.
  3. Meeting notes open in a new window. On the right, click Share.
Learn about Meeting notes
  • When you add Meeting notes to an event, the changes don't appear in Google Calendar and vice versa. For example:
    • If you update a document's attendee list with new guests, the new guests aren't automatically invited to the event.
    • If you change the document’s title, the title doesn't change in Google Calendar.
    • If you change an event in Google Calendar, event details don't change in the Meeting notes.
  • You can’t add meeting notes to an event if:
    • You don’t have permission to edit the event.
    • Another person already attached meeting notes.
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